Extend your vehicles' useful life through expert fleet maintenance management

Frozen or stagnant budgets mean a scarcity of funds for vehicle replacement. Add to this the rising cost of operating any fleet, and we begin to grasp the challenges you face as a fleet manager in the public sector.

And yet, from infrastructure work to law enforcement, a smoothly running fleet is essential to employee safety and to providing the services your constituents rely on day in, day out. It's thus more important than ever for you to execute a capable preventive fleet maintenance program as a means to extend your vehicles' useful life safely, and cost effectively.

Government fleet managers use SM2 to streamline all aspects of maintenance management, achieving a finely tuned equipment fleet ever ready to serve.

• Extend your vehicles' useful life, minimize compliance issues, boost safety: multi-trigger preventive maintenance and inspection plans precisely tailored to each vehicle's usage profile get it done.
• Put the brakes on costs: track parts and labor consumed with detailed work order management; maximize warranty recovery with traceable part numbers; tame the scourge of shrinkage by easily reconciling inventory to consumption.
• Avoid the headaches of large, complex systems: Keep It Simple and Smart with easy to use browser based software that delivers all the functions you need.
• Who likes to spend their time cleansing bad data? Automated vehicle data capture saves you time and money—feed accurate data to those weighty backend ERP systems.

VEHICLE TRACKING AND DRIVER'S LOG

Are vehicle breakdowns caused by driver behavior? Is the safety of everyone respected? Are fleet assets used for company business? Are they where they are supposed to be?

Tracking assets' activities enables you to measure in order to manage. Costs can be minimized, behaviors and patterns can be adjusted when required. 

SM2's real-time asset tracking offers unparalleled integration with other elements of your fleet's operation. What you get is a holistic approach to fleet tracking and management.

• Gain full visibility on your operation: SM2 will track where your vehicles and equipment are, what they are doing, and notify you based on many triggers—including the statuses and activities of on-board systems , driver behavior, and geo-fence based events.
• Optimize snow removal operations: SM2 will track snow removal and salt spreading, streamline and automate snow depot management, and provide notifications and reports driven by real-time data from the field.
• Maximize the useful life of your vehicles: SM2 captures engine data in real-time, straight from the on-board computer. Mileage, engine hours, fault codes, idle time, and other info are fed to your maintenance management process for timely notifications.
• Reduce costs and Improve safety by tracking and managing user behavior such as driving habits, rest periods, and proper usage of on-board systems. SM2 helps minimize vehicle and equipment breakdowns and will facilitate potentially massive savings in vehicle insurance premiums.    

Account for every drop of fuel: automated inventory management

Any organization with in-house fueling must keep a close eye on their inventories. But singular to the government sector is the increasing pressure from the voting public to operate in the most environmentally sound way possible.

Leading edge fuel management technology is how we got our start 30 years ago and we haven't stopped leading the way since.

Our highly automated fuel management system guarantees you can account for every drop of fuel with extreme precision and less time: finance people are happy, environmental compliance people are happy, and your constituents are happy.

• Eliminate shrinkage: SM2's unique reconciliation technology captures all the data necessary to match inventories to deliveries and consumption with extreme accuracy. And it's fully automated so you can get daily reconciliation reports, catching shrinkage early and nipping it in the bud.
• Never worry about environmental compliance: get the peace of mind that comes with accurate record keeping not reliant on human intervention. SM2 will even produce compliance reports in the exact format mandated by relevant agencies.
• Save hundreds of thousands in potential cleanup and reputational costs: with your storage tanks monitored 24/7, any leak triggers instant notifications—or even action via web service execution. Fix small problems before they turn into big ones.

Streamline in-house refueling: automated fuel distribution management

Operating your own fuel yard does come with extra headaches: added maintenance, environmental compliance issues, concern for theft, and others. Still, when your fleet consumes fuel by the millions of gallons, the savings accrued by purchasing fuel in bulk make it worth your while.

Whether you operate 1 or 100's of sites, SM2 unburdens you of associated management chores, putting you firmly in control of in-house fueling. And any of our clients will tell you it does this with high levels of automation and reliability.

• Reduce fuel costs: SM2 controls access to your dispensers 24/7. You get accountability for every drop dispensed with accurate records of where, when, and who dispenses fuel to which equipment. SM2 will even track fuel dispensed to jerrycans!
• Save on deployment cost and time: has your organization already deployed badges or key fobs to employees? SM2 supports them. Authenticate drivers and vehicles using any combination of PIN and RFID badge/key fob.
• Speed up fueling while capturing vehicle data automatically. Drivers love SM2's fully automated fueling mode: no cards, no data to key in—just fuel up and go. And managers love error-free vehicle data recorded without human intervention.
• Get peace of mind with theft-proof fueling: our fully automated fueling mode physically guarantees that fuel can only flow into authorized vehicles. Remove the nozzle mid-fueling and flow stops immediately. And SM2 achieves this with passive technology, eliminating the need for nozzle gear cables and batteries that need replacing. 

Close a Big Loophole: Automated Fuel Truck Management

While job site refueling may be absolutely necessary for many government organizations, tracking it accurately can be challenging. Fuel trucks easily turn into accountability holes in an otherwise tight management system. How much of that fuel goes where is a question mark for taxpayers and a thorn in your side.

SM2 completely solves the issue, enabling you to account for every drop pumped out of your tanker trucks during job site fuel runs.

• Maintain end-to-end accountability by tracking job site refueling with extreme accuracy.
• Speed up refueling runs by eliminating manual data logging yet collecting complete fuel distribution data to your central database.
• Gratify fuel truck drivers with automated, hands-free data collection.

Save time and labor with remote monitoring of day tanks and generator sets

Remote emergency generators present a bit of a challenge. You have little visibility on them but at the same time, they tend to power infrastructure or buildings critical to your mission or to public safety. You need to be sure they are in running order and fueled up.

You can of course dispatch periodic check-ups and fuel runs to ensure things run smoothly when needed. But let us suggest a more cost effective alternative: SM2 can be there so you don't have to be. 

• Guarantee emergency power when it's most needed by monitoring fuel levels and other important data from a central dashboard. Refuel only where and when needed.
• Get immediately notified by email and SMS of critical events such as fuel level thresholds, fuel temperature, low and overfill alarms, and leak alarms.
• Prevent costly and unsafe downtime by capturing accurate generator runtime for timely preventive maintenance work only where and when needed.
  

Access Control and Time Tracking

You may not have personnel dedicated to controlling access to your yard(s) and assets. And even if you do, security staff cannot manage certain important elements. For instance whether or not a vehicle exiting the premises is due for critical maintenance work. 

Controlling the ins and outs of your facilities ensures that only authorized personnel can access your yard(s) and building(s). It also enables you to restrict access to different zones based on employee qualifications, security clearance, and preconfigured schedules and holidays.

As important: since SM2 fully and seamlessly integrates access control with fleet maintenance management, you can make sure vehicles with overdue critical maintenance stay off the road. This is crucial to ensuring your drivers' safety and others' on the road, and minimizing insurance costs and liability.

• Keep premises and specific zones secure: SM2 can be configured to restrict access to specific areas in order to protect valuable equipment, sensitive information, etc.
• Minimize shrinkage and theft: restrict access to stock, parts, expensive tools, etc., thus tightening your inventory management.
• Ensure the safety of employees and others on the road: with SM2, you can automatically control exits from the yard based each vehicle's maintenance status, driver qualification/authorization to operate the unit, whether the vehicle is scheduled for offsite work, and many other parameters.
• Keep track of attendance and hours worked with SM2's electronic punch clock. Feed this data easily to your payroll system.