Coencorp is going through an exciting period of change.  A Canadian private company specialized in automated fleet and fuel management solutions. We design, develop, manufacture, and support sophisticated hardware/software systems that deliver efficient management of fleets of 100 or more vehicles.

If you feel you are a good fit for the positions listed below and would like to join us in an exciting chapter of our story, please feel free to get in touch and apply. Send your resume to rh@coencorp.com. We would love to chat!

Inside Sales / Administration 

As an Administrative Assistant you will provide support to the team based in our Brossard, Quebec office. 

Responsibilities

  • Assist in all office administration and support
  • Assist senior management with daily management, meeting schedules, and note taking.
  • Carry out general administrative tasks including photocopying, scanning, filing, etc.
  • Assist with administration of bid paperwork
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine inquiries
  • Assist with management of group email inbox and volume of queries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Assist with the creation, formatting and maintenance of global documentation
  • Manage monthly reporting and collation of team and program progress

Requirements

  • Minimum 10 years’ experience as administrative assistant
  • Experienced user of MS Office (Word, Excel, Outlook, Power Point etc.)
  • Previous administrative experience - compliance, legal, IT, data, or project fields preferable
  • Excellent organizational skills
  • Strong English and French skills (verbal & written)
  • Excellent attention to detail
  • Ability to handle information and business affairs with secrecy and confidentially as appropriate
  • Integrity and high professional ethics;
  • Able to use own initiative and to work unsupervised
  • Ability to communicate effectively with key stakeholders across national boundaries and cultures;
  • Adequate self-awareness and confidence to acknowledge knowledge gaps and seek to fill them from reliable sources
  • Worker Type: Employee
  • Job Type: Regular

Site Supervisor

As a Site Supervisor, you will be the link between the team based in our Brossard, Quebec Office and project site location. 

Responsibilities

Office tasks

  • Set-up the construction program and help prepare proposals.
  • Advise the estimating team on equipment and labor productivity based on construction experience with fleet and fuel management solutions (hardware and software technologies).
  • Experience with risk analysis and defining risk and contingencies at the various stages of the project
  • Preparation of master and detailed schedules
  • Knowledge of construction standards and codes

Project site

  • Assume full construction control & responsibility for construction execution;
  • Responsible for maintaining compliance to the construction budget, quality, safety, and environmental requirements and the overall construction schedule
  • Adherence to the productivity targets and respect of constraints by all construction contractors
  • Responsible for coordination between various trades and subcontractors

Requirements

  • 10 to 15 years construction management experience
  • Bachelor degree or experience in electric and control diagram engineering is an asset.
  • Able to read electric and control diagram drawings
  • Experience with the oil & gas industry and public transport industry
  • MS Office - Word, Excel, Outlook, etc.
  • Superior problem solving and negotiation skills
  • Strong English and French skills (verbal & written)
  • Must be able to travel internationally

Business Development SPECIALIST

Coencorp is providing Engineering, Design & Project Management Services for fuel management sector. We plan, design and enable the delivery of complex projects and major programs across transportation industry. Coencorp currently have an opportunity for Business Development Specialist.

As a Business Development Specialist, you will provide support to the team based in our Brossard, Quebec office. 

Responsibilities

  • Develop and update capture plans for assigned bid pursue opportunities
  • Work closely with the Business Development Manager to help position Coencorp for assigned pursuit
  • Update technical models and databases regarding assigned pursuit
  • Manage day-to-day bid management functions including technical, proposal and pricing functions
  • Work closely with the team to ensure timely, compliant, and competitive development of project offerings
  • Participate in technical design meetings during the bid development stage
  • Develop and help present internal validation documents to senior management
  • Identify and help secure relevant consulting help for bid pursuits
  • Work on RFQ, RFP and Closing stages of assigned pursuits
  • Support other pursuits of peers as needed
  • Assisting the Proposal team with the preparation and production of proposals responses
  • Organizing meetings and coordinating all requirements for the bid
  • Managing project fact sheets and other proposal material
  • Work closely with the Business Development Manager to ensure alignment with agreed BD strategy
  • Undertake special assignments as assigned by the Business Development Manager
  • Attend and represent Coencorp as needed at internal and external events

Requirements

  • 10+ years of software engineering, operations, maintenance and/or business development experience in a related or similar field
  • University degree in a technical field (e.g. engineering)
  • Strong French and English communications skills both written and verbal
  • Proven expertise in the following software: Microsoft Outlook, SharePoint, Word, Excel, Access, Visio, Project, and PowerPoint (Intermediate Level)
  • Strong initiative, creative and innovative skills
  • Client focused; adopting client perspective in all interactions
  • Ability to multitask and manage multiple projects simultaneously
  • Team player with strong collaboration skills but can work independently
  • Skilled at researching information using Internet and other research tools
  • Ability and desire to work the hours needed during the bid cycle dependent on client and internal deadlines
  • Is deadline driven and task oriented.

Executive Assistant

This position will support the President primarily, while supporting other Senior Leaders on the team.

The successful candidate has a solid understanding of the concept of confidentiality. You will be experienced in entering data with strong attention to detail.

Construction experience is highly desirable, but not mandatory.

As an Executive Assistant you will provide support to the Management team based in our Brossard, Quebec office. 

Responsibilities

  • Full responsibility for all daily activities of the President and other Senior Leaders
  • Interact with various corporate services
  • Follow-up on files
  • Taking and returning calls
  • Full responsibility for meetings (reserving conference rooms, coordinating the agendas of participants both internally and externally)
  • Making travel arrangements as necessary
  • Preparation and submission of expense claims
  • Filing and perform various administrative tasks
  • Assist in all administration and support of the Office
  • Assist Senior Management with daily management, scheduling meetings and note taking and redaction of minutes of the meetings.
  • Carry out general administrative tasks including photocopying, scanning, filing, etc.
  • Assist with administration of proposals paperwork
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Assist with management of group email inbox and volume of queries.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Assist with the creation, formatting and maintenance of global documentation
  • Manage Monthly Reporting and collation of Team and Programme Progress

Requirements

  • Post secondary education in Business Administration and/or a combination or relevant experience
  • Minim 10 years’ experience as Admin Assistant.
  • Experienced user of MS Office (Word, Excel, Outlook, Power Point etc.)
  • Previous administrative experience - compliance, legal, IT, data or project fields preferable
    Excellent organizational skills
  • Professionalism in judgment and integrity
  • Ability to work in a team environment and perform as an individual contributor
  • Strong English and French skills (verbal & written)
  • Excellent communication skills
  • Excellent attention to detail
  • Ability to handle information and business affairs with secrecy and confidentially as appropriate
  • Integrity and high professional ethics;
  • Able to use own initiative and to work unsupervised
  • Ability to communicate effectively with key stakeholders across national boundaries and cultures;
  • Adequate self-awareness and confidence to acknowledge knowledge gaps and seek to fill them from reliable sources